Leads vs. Sales: What Do You Need?

13 minute read
13 minute read

Both leads and prospects are valuable for any business, and each plays an important role in the sales process. Knowing which one you need for your business is key to success.

So what is the difference between a lead and a prospect?

  • A prospect is a lead identified as suitable for your product or service which you have taken steps to contact.
  • Conversely, a lead is a potential customer who has expressed an interest in a product or service by interacting with your company or business. While prospects are potential customers, leads are those clients that have given you their contact information.

If you want your business to grow, you need to analyze your lead or prospect data to determine which channels generate the most interest and how many sales leads and prospects turn into paying clients. The full potential of your leads may be achieved with the assistance of a powerful lead management tool like Phonexa’s LMS Sync.

Prospecting and Lead Generation: Sales Lead Definition

In marketing and business, the most crucial elements are leads and sales. Sales are transactions when a customer buys your product or service, whereas leads are prospective customers who have shown interest in your offering. A company’s success depends on its ability to turn potential customers into paying customers.

  • A sales lead generally describes a potential client who has yet to become a paying customer.
  • At the same time, information about a person or company that suggests they could purchase a product or service in the future is another definition of a sales lead.

The quality of a sales lead depends on some elements, such as how detailed the contact information provided by the sales lead is, how the prospect was incentivized to answer, and whether or not they were aware of the sale opportunity at the time of their answer.

Since we figured out the basic terminology of leads and prospects, you may still wonder, “What does a sales lead mean?”. In short, the definition of a sales lead refers to potential buyers of a product or service that businesses can access through various marketing efforts, such as advertising, trade shows, direct mailings, and third parties.

It is important to understand that while a sales lead may be identified as a possible client, further examination and qualification of sales leads are needed to determine if they are a sales “prospect” and have the intent and interest to complete a sale.

Knowing what sales leads are is just half the process. Successful lead generation, nurturing, and a sales process geared toward each client’s demands are essential for further success. In addition, firms need dedicated people and tools for handling business sales leads.

Sales experts advise spending three times as much time preparing as on the call with leads in sales. If you can’t learn everything, force yourself to get more information on sales leads. For this purpose, sales CRMs are a good start. How and where did customers encounter your sales process? How much do you know about sales lead and prospect buyer persona awareness?

  • Some sales CRMs monitor e-mail and SlideShare. Tracking links, content, and slides can indicate a prospect’s or sales lead’s interest in a topic.
  • The prospect or lead generated by the company’s social media, LinkedIn articles, and news releases are other sources. They’re usually the firm’s top priorities.
  • Sales opportunities may be developed via nurturing sales leads.
  • An interest-based sales lead is a new contact added to a customer relationship management (CRM) system.
  • Unless a business is measuring the lifetime worth of a relationship, which might include tracking many transactions over time (including sales, engagements, communications, and referrals from a sales lead), the ultimate ROI assessment is the closing of a single transaction (a sale).

Prospecting vs. Lead Generation

Lack of sales leads or prospects in the sales funnel directly results from indecision between sales prospecting and lead generation. It would help if you used the appropriate strategy at the right moment.

If you need to renew your pipeline swiftly, use a prospecting strategy. Quickly scheduled meetings with qualified sales leads are only one example. You’ll need quick thinking and the ability to take criticism to succeed.

Lead generation, on the other hand, is better if you have more time to spare. This strategy takes a long view and often yields higher-quality sales leads.

Prospecting for Sales Leads

A prevalent misconception is that prospecting and lead generation are identical.

Though lead generation and prospecting are similar, their goals and means differ. Both have their purpose, but sometimes one method is more useful than the other, depending on your current needs. You will need a firm understanding of the difference between prospecting and prospect lead generation to get more sales leads.


Sales associates often make sales lead prospecting in one-on-one encounters or meetings. The goal is to get people who need to know who you are interested in what you have to offer.

In contrast to lead generation, this strategy aims to quickly discover and qualify potential customers before moving them into the sales pipeline.

Examples of the many B2B prospecting activities that marketers participate in:

  • Cold calling: The best way to learn more about a potential client is to speak with them over the phone, verify that they need your product (and the authority to purchase and the resources to support it), and then set up a meeting to get to know them better.
  • Outbound emails: Create a list of potential business-to-business clients that fit your ideal client profile, and then send them a brief but compelling email that is as customized as possible.
  • Direct messaging via LinkedIn and similar platforms: Get in touch with your leads on LinkedIn and start a dialogue that will lead to a call schedule.

Generating Sales Leads

It is routine practice for lead generation to function as a data-driven, one-to-many marketing strategy. Building brand recognition and customer interest using this strategy takes much more time and effort than traditional prospecting techniques.

The sales leads nurtured through this marketing activity are more likely to convert into paying customers than those acquired from cold calling.

Many possible tactics for generating sales leads in the business-to-business sector include:

  • Landing pages: Website visitors are directed to the landing pages after clicking links from promotional emails and other email attempts. Visitors are also directed to landing pages after conducting an online search or clicking on a promoted post on social media.
  • Downloadable materials: With marketing tools like blogs, webinars, eBooks, and whitepapers, you can build an engaged audience using content marketing. You may restrict them, so the potential customer has to provide you with their email address to access them.
  • Pop-up forms: Account-based marketing (ABM) is a trendy new approach to prospecting and lead generation. It focuses on reaching out to several individuals at a single target account with tailored content to meet their needs.

How Identifying the Needs of Sales Leads & Prospects Works

Make a comprehensive list of all the issues your products and services might solve for a prospective customer or potential partner before you start talking to them about it. After compiling a list, it’s important to elaborate on the consequences of ignoring each issue and the difficulties they provide.

Next, for each issue, ask yourself how much you understand about it. This includes its origins, causes, manifestations, possible solutions, prevalence, the people who experience it, etc. Have a clear head and tell yourself the truth. When it comes to the issue at hand, how well-informed are you? Before discussing the issues with potential customers and clients, do you need to investigate the matter more?

Do you know the possible, probable, and inevitable issues your clients face? If you need a solid understanding of the difficulties faced by your customers and potential customers before making contact with them, you should start with four standard steps:

  • Create a buyer persona and target them
  • Get feedback from customers
  • Analyze your competitors
  • Create a statement addressing your customers’ needs

Albeit trivial, these steps are essential for succeeding in business-to-business sales.

Salespeople often need to learn about their issues before reaching out to customers and prospects. When this occurs, the sales team is left flailing about in the dark, seeking a solution. The most successful salespeople use a different approach. Before taking action, experts typically have a solid grasp of their potential customers’ issues.

Why Businesses Prefer Lead Management Software

Lead management is essential to any B2B or B2C sales operation. Good lead management allows your sales force to concentrate on closing deals, which will prevent the sales team from focusing on new customers.

You may wonder why lead management is crucial to your company’s success. There are two arguments in favor of this. First, you’ve invested time and money into resources and advertising to generate quality sales leads. At this moment, it is critical to hold tight to those potential avenues of lead generation.

Furthermore, most sales leads wait before converting on the first try. Thus, long-term care or “nurturing” is essential. Because of this, every company requires and may profit from its lead management system, which benefits teams that work closely with sales leads.

Lead Management Software Platform Features

When you use LMS Sync — Phonexa’s lead management software — you’ll have access to lead data that will give you a deeper understanding of lead traffic and campaign effectiveness.

Here’s what it can offer to businesses of all stripes:

  • Effective sales management: The software schedules regular notifications and alerts to remind you of follow-ups and meetings with potential and existing clients, making lead generation and prospecting a breeze.
  • A smart way to manage leads: Sales representatives may better organize their time and resources, devote more attention to the leads most likely to result in a sale, and review the sales leads they formerly considered cold when the number of potential customers drops thanks to lead management software.
  • Easy-to-monitor sales team performance: As with a customer relationship management system, your sales team’s key performance indicators (KPIs) can be measured and tracked in an easily digestible dashboard display. As a bonus, you can review your company’s current performance and projected future growth.
  • Trackable sales funnel performance: A sales pipeline makes it easy to keep track of sales leads and transactions in progress with a single, high-level view. By monitoring the pipeline’s success rate in real-time, sales teams may be more efficient in their pursuit of closing agreements.
  • Data centralization: Everyone on the sales team has quick and easy access to up-to-date information on your contacts. There is no longer any chance of losing contact because you didn’t have the necessary information.
  • Improved sales team productivity: Unlike a manual Excel sheet, lead management software maintains track of your conversations with prospects and follows up with the ones most likely to buy.

Visualize Lead Management Process

Marketing and sales may accidentally contact a prospect simultaneously with contradictory messages if internal teams communicate poorly. That might slow down or even halt the sales cycle.

That’s an issue that crops up when people or teams need help understanding the interconnection of their roles for successful sale lead generation and further leads sales. Everyone on a team or department can better do their job when their positions are specified.

infographic for Leads vs. Sales

Source: TechnologyAdvice

Rather than reading a million words, a simple illustration of the sales procedure might convey the necessary information to achieve full understanding. Furthermore, everyone understands their role in the bigger picture if visualization of the sales process is used.

Lead Management Software as Part of Your Performance Marketing Solutions

When a reliable and scalable lead-generating strategy is in place, traffic is converted into revenue. Many methods are used by sales and marketing groups to entice and engage potential new customers (both outbound and inbound).

The main goal at this stage is to stimulate their interest, so they’ll go from passive buyers to active participants in your sales funnel. Acquiring more high-quality sales leads should be a company’s primary objective. According to a recent study, more than half of businesses now rank lead generation and prospecting as key priorities.

What Are Custom Solutions for a Lead Management System?

Here, we’ve described the essential features of a conventional lead management system. Nevertheless, others in the marketing industry may feel these options need to be improved. That’s where each lead management system’s unique, built-to-order elements come into play.

Internal Messaging System

Employees in sales and marketing represent your business, and they must speak with one voice in their interactions with customers, prospects, and leads. It’s necessary to communicate effectively to do this properly.

Thankfully, many lead management systems allow for several modes of contact, including e-mail, phone, SMS, and live chat. They enable them to discuss their lead management process and interact with clients without ever leaving the site.

These integrated communication tools include sophisticated warning systems that keep everyone updated on the status of a certain sales account. That facilitates department-to-department communication.

Better Security Measures

Keep the confidential information of potential customers secure. With the rise of cybercrime, this is more important than ever. By 2025, annual damages from cyber attacks are expected to reach $10.5 trillion, according to CyberSecurity Ventures.

Choosing a lead management system with built-in safeguards is important to avoid costly security breaches. Examples include two-factor authentication, single sign-on, centralized password, management tools, secure sockets layer (SSL) encryption, vulnerability assessments, and malware detection. You may verify a product’s cyberattack resistance by looking for relevant security certifications.

Business Tool Integration

Lead management is a subset of the larger marketing and sales process, including generating customer leads to closing deals. So, your company’s lead management platform must be compatible with the rest of your operations. After all, marketing and sales may make use of distinct software packages.

If you want to prevent compatibility issues, choose a lead management program that is open API, REST API, bespoke application builders, or open source. Many supplementary programs, plugins, and widgets may be used with these instruments.

To find out how Phonexa’s marketing automation suite can help you include email and SMS marketing and revitalize inactive leads into sales leads and prospects, schedule a consultation with one of Phonexa’s experts.

Frequently Asked Questions

What are lead management system features?

Without a doubt, lead management software has altered the routines of marketing and sales teams. It has simplified reaching out to clients worldwide and sped up the conversion process by a factor of ten. The essential features of most lead management systems usually are:
– Sales lead tracking and distribution
– Automated accounting
– Click tracking
– Call tracking and distribution
– Cloud phone system
– User behavior recording and analytics
– E-mail and SMS marketing
– Suppression list management

What is lead management software process?

Lead management is a strategic approach for identifying and converting prospects and sales leads into returning customers. Since it incorporates many sophisticated processes, marketing initiatives, and specialized software, businesses must consider multiple factors to drive the desired sales results.
Companies that want to expand their clientele and market to more people require effective lead management systems if they plan to work with huge numbers of sales leads.

What to do before implementing your lead management system?

The structure of a company’s lead management system will vary based on factors, including the company’s sales goals, target audience, and marketing channels. The following steps will help you establish a reliable lead management system regardless of industry.
– Determine the goals for your sales team
– Identify customer needs
– Find high-intent sales leads
– Capture your sales leads with dedicated software
– Work with a senior management consultant who will serve as your onboarding point of contact.

What is the difference between lead generation and prospecting?

While generating sales leads is more closely associated with marketing, prospecting is the initial phase of the sales process. Even though sales teams use prospecting to find qualified sales leads, lead generation professionals focus on generating consumer interest, closing the deal, and making qualified lead sales.

Got Questions?

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Phonexa is the leading all-in-one platform for call tracking, lead distribution, email, marketing, and digital marketing. The Phonexa staff is responsible for authorship of Phonexa blog posts.
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